COMMUNICATIONS

Directory CHAIR

Average Commitment:

Intensive, but mainly in September. Minimal time for the rest of the year, monthly updates depending on the number of newly registered students. Good for people with good computer, editing, and organizing skills

Description:

The Directory Coordinator works with the D23 Administration and the Membership Toolkit vendor to put the D23 PTO Directory together. This includes acquiring the files from the Admin Team and reviewing the listing of each student/family before submitting the file to Membership Toolkit. The Admin Team will provide a monthly list of new students who require updating the directory and PTO email list.

PTO Newsletter CHAIR

Average Commitment:  Consistent, bi-weekly work. Good for someone who is computer savvy and has good organizational and editing skills.

Description:

E-blast is a bi-weekly electronic newsletter that includes PTO news. Receive email announcements and collect information from Committee Chairs and Coordinators to put together the weekly newsletter. The e-blast is currently sent on Tuesdays, the compilation is completed the weekend before.

Social Media Chair(s)

Average Commitment: 1-2 hours per week. The busiest times of the year are in August/September, and around any fundraisers, specifically Family Fun Night.

Description:  The Social Media Chair rolls up under the Communications Team and is responsible for the distribution of PTO-related content on the PTO Instagram and Facebook pages. The Social Media Chair communicates with each Committee Chair via a request form throughout the year to publicize PTO programs, events, and news. Committee Chairs design their content, occasionally with the assistance of the Social Media Chair. There are times when the coordinator also posts school-related content, at the request of staff or administration.

Website Maintenance CHAIR

Average Commitment: 1-2 hours per month. The busiest time during the summer when making updates for the new school year.

Description:  The Website Chair creates and edits all content on the PTO’s website. The Website Chair will liaise with the Communications Team to ensure all content is shared consistently across all communications avenues. The Website Chair will also work with the website host when large updates are needed to the PTO’s website.

SCHOOL AND STAFF SUPPORT

AVIC (Art Volunteer in the classroom) Chair & COMMITTEE

Average Commitment: Chair: a few hours during the summer for inventory and preparation for the introductory class, then small amounts of time as needed to order and restock supplies.

Classroom volunteers: 1-1.5 hours per month from October - May, or every other month if sharing a classroom with another volunteer. Excellent classroom opportunity for volunteers who need flexibility.

Description: The AVIC program introduces children to a wide range of recognizable artwork through a monthly art appreciation program staffed by PTO volunteers. The AVIC Chair provides an introductory class for new volunteers in late September, manages supply inventory, and restocks the AVIC supplies at each school as needed throughout the school year. 

Two AVIC classroom volunteers are allowed per classroom. No art experience or talent is required!  The classroom volunteer coordinates which month is their responsibility to schedule, then coordinate the date and time with their teacher via email. Programs and project ideas are provided in the AVIC Google Drive. 

Room Parents & COORDINATOR

Average Commitment: A few hours in 3 different months.

Description: Description coming soon!

Parent/Teacher Conference Dinners Coordinator

Average Commitment: A few hours on 2 different months

Description: Description coming soon!

STAFF Appreciation Week

Average Commitment: A few hours in one month.

Description: Description coming soon!

Custodian Appreciation Week

Average Commitment: A few hours in one month

Description: Description coming soon!

FUNDRAISING COMMITTEES

Dining Night Out Chair

Average Commitment: A few hours a month.

Description: The Dining Night Out (DNO) Chair works with local restaurants to find and schedule opportunities for the PTO to raise money by dining out at specific restaurants. Contact local restaurants to organize monthly dates for September-May, submit communications to the Social Media Chair and Newsletter Chair to advertise to parents and track earnings. Based on this data, determine which food establishments to keep on the rotation. Explore additional opportunities as warranted.

Family Fun Night CHAIRs & Committee

Average Commitment: Several hours each week from January - March.

Description: Description coming soon!

Movie Night Chair & Committee

Average Commitment:

Chair Time Commitment: 1-2 hours per month up until the event. 1-2 hours per week during the month of the event.

Description: Kids Movie Night is usually held in the Fall and Spring at the Ross/Sullivan Gym. The Movie Night Chair is responsible for securing the location, setting and confirming the date, obtaining a movie license, and purchasing snacks to be sold at the event. The coordinator will be responsible for obtaining committee members to assist with the execution of this event.

Number of Volunteers Needed: 20 volunteers the night of the event. Parents who volunteer for the night of the event get one child’s admission free. 

Description of Volunteer Duties and Expected Time Commitment: Approx 2.5-hour shift per person. Volunteer duties include event set up, selling concessions, monitoring the gym, and/or cleaning up the event.

parent Mixer coordinator

Average Commitment: A few hours in one month.

Description: The Parent Mixer volunteer will help choose a location for the event. Procure small raffle items via donations These are scheduled 2x/a year. Previous events were at Armand's, Red Barn, and Spears.

school Supply KITs

Average Commitment: 1-2 hours in February/March.

Description:  In February/March, the coordinator gathers each grade level supply list from the teachers for the next school year. This list will then be sent to the chosen School Supply vendor. The flyer will be provided by the vendor, however, the Coordinator will share it with the Communications/Social Media, and Newsletter teams for distribution.

Spirit wear Chair

Average Commitment:  A few hours in the summer mainly emailing with the vendor and in October to distribute to schools.

Description:

The Spirit Wear Chair(s) will be responsible for coordinating with a third-party vendor to create online Spirit Wear stores for each school. Once the orders arrive in October, the Chair(s) would be responsible for distributing the orders to each school (sorted by teacher) to be sent home in students' backpack mail.

Winter Outing (Sports Event)

Average Commitment: A few hours in 2 different months.

Description: Description coming soon!

Yearbook Coordinator(s) & Committee

Average Commitment: Intensive to moderate, depending on the time of year. The busiest time is in the spring. Ongoing work for committee members but can be completed on own time. 

Description: The Yearbook Chair prepares each school’s annual year-end publication. They coordinate the production of the yearbooks with an outside vendor and organize sales of the yearbooks, including distributing order forms and collecting those forms with payments. The Yearbook Chair(s) works with the teachers to gather photos to create a yearbook page for their class. Sort and distribute the yearbook upon delivery.

Number of volunteers needed: 2-3, ideally at least one for each school.

EVENTS

Cultural Arts/ School Assemblies Chair

Average Commitment: A few hours in the summer months or the early fall to plan for the following year's assemblies. Additional time as each assembly nears, as being the point of contact for performers. 

Description: The Cultural Arts/Assemblies Chair plans, schedules, and contracts various performances that provide cultural enrichment. Assist in the set-up for assembly as needed, act as a point of contact for performers, and arrange for payment with Treasurers. 

Donuts in the Park

Average Commitment: A few hours in one month

Description: Description coming soon!

Early Childhood/Kindergarten Playdate

Average Commitment: A few hours in July and August

Description: Description coming soon!

Eighth Grade Celebration

Average Commitment: A few hours in one month

Description: Description coming soon!

End of Year Celebration

Average Commitment: A few hours in one month

Description: Description coming soon!

Fall Fest Food Coordinator

Average Commitment: A few hours in one month

Description: Description coming soon!

Fifth Grade Breakfast

Average Commitment: A few hours in one month

Description: Description coming soon!

MISCELLANEOUS

Eighth Grade Shirts

Average Commitment: A few hours in one month

Description: Description coming soon!